AI Policy & Controls Pack
Practical AI Governance Documentation
AI governance documents built around how your organisation actually works
Generic AI policy templates can look complete without giving teams clear instructions or workable controls. Glare•9 helps organisations develop a practical set of AI policies, records and processes shaped around their real use of AI, business responsibilities and level of risk.
A Glare•9 service
Documentation that supports day-to-day decisions
Effective AI governance documentation should help people decide what they can use, what requires approval, what information must be protected and when a person needs to review an AI-assisted outcome. It should also make ownership clear when something goes wrong.
The AI Policy & Controls Pack turns those expectations into business-ready documents that can be understood by leadership, operational teams, technology teams and employees—not just governance specialists.
What the pack can include
Acceptable Use Policy
Clear rules for approved and prohibited uses of AI, including expectations for employees using public, embedded or organisation-provided tools.
Human Review Policy
Practical requirements for checking, approving, challenging or overriding AI-generated content and AI-supported decisions.
Data Handling Rules
Instructions covering the information that may or may not be entered into AI systems, with appropriate controls for personal, confidential and commercially sensitive data.
AI Register
A structured record of AI systems, tools, suppliers, owners, purposes, users, data, risk levels and review status across the organisation.
Supplier Assessment Questions
A practical question set for examining how suppliers develop, operate and govern AI features before procurement or renewal decisions are made.
Incident Response Process
A defined route for reporting, assessing, containing and learning from AI-related errors, misuse, data exposure or unexpected outcomes.
Governance Roles and Responsibilities
A clear allocation of accountability across leadership, business owners, technology, risk, compliance, procurement and end users.
Developed from your operating reality
The starting point is a focused discussion about how the organisation uses AI today, where adoption is expected to grow and which existing policies or approval processes already apply. Relevant documents and responsibilities are reviewed so the new material fits the organisation rather than creating a separate layer of governance that nobody follows.
The scope can be adjusted to reflect the organisation’s size, sector, risk profile and maturity. Existing documents can be strengthened where they are useful, while missing controls can be added without replacing working processes unnecessarily.
Clear enough to implement
Each document is written to support action. Policies explain the rules, controls show how those rules should operate and supporting records make it possible to demonstrate that decisions were considered and responsibilities assigned.
- Language suited to the people expected to use the document
- Responsibilities assigned to recognisable business roles
- Approval and escalation points that fit existing processes
- Proportionate controls for different types of AI use
- Documents that can be maintained as AI usage changes
The AI Policy & Controls Pack provides governance documentation and implementation guidance. It does not provide legal advice, accredited certification or a guarantee of regulatory compliance.
What you receive
The final pack contains the agreed policies, controls, registers, question sets and process documents in an editable format. It also includes practical implementation notes explaining how the documents fit together, where ownership is required and which actions should be prioritised.
The result is a usable governance foundation that gives teams clearer boundaries, gives managers better oversight and gives the organisation a consistent way to manage AI as adoption develops.
Explore related Glare•9 services
Combine focused assessments, practical governance documentation and ongoing support as your needs develop.